Don’t slip up on pay slips and record-keeping

Pay slips must adequately outline details of an employee’s pay for each pay period. Here's what to include.

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Paying your employees properly is a vital part of any business operation. NatRoad has compiled a simple and easy-to-use guide to pay slips and pay record keeping.

Firstly, employees need to be issued a pay slip within one working day of being paid. Pay slips can be issued electronically or in hard copy.

Pay slips must adequately outline details of an employee’s pay for each pay period. This is what they need to include:

  • Employer’s and employee’s name
  • Employer’s Australian Business Number (if applicable)
  • The pay period
  • The date of payment
  • Gross and net pay
  • If the employee is paid an hourly rate:
    • the ordinary hourly rate
    • the number of hours worked at that rate
    • the total dollar amount of pay at that rate
  • Any loadings (including casual loading), allowances, bonuses, incentive-based payments, penalty rates or other paid entitlements that can be separated out from an employee’s ordinary hourly rate.
  • The pay rate that applied on the last day of employment
  • Any deductions from the employee’s pay
  • Any superannuation contributions paid for the employee’s benefit.

Important things to remember:

  • Pay slips must be in a form that is accessible to a Fair Work Inspector
  • They must be legible and in English
  • They must be kept for seven years
  • They cannot be changed, except for the purposes of correcting an error

They cannot be false or misleading to best of an employer’s knowledge.