Safety systems, not just paperwork, will become essential for demonstrating compliance. While non-accredited operators are not required to have a Safety Management System (SMS) in place, all operators will need to show they are proactively managing risks.

What it means for your business

• There will be a new SMS standard for accredited operators, which underpins the general safety accreditation. All operators will continue to be required to proactively manage safety risks (accredited or not).
• Your SMS can’t be something you set up once and forget. You will need to keep it up to date and check on it regularly. It will need to be set up to measure and manage risk factors and meet the new national standards.
• Evidence will matter. Think risk registers, toolbox talks, incident investigations, training records, reviews, and telematics/EWD data.

A new National Audit Standard (NAS) will replace the current National Heavy Vehicle Accreditation Scheme (NHVAS).

What it means for your business

• One audit per accreditation period, but audits will be more thorough, and more consistent.
• Audits will look to confirm that a) you have systems in place, b) the systems are appropriate, c) they are being used day to day, and d) they are genuinely working. (PSOE: Present, Suitable, Operating and Effective).
• Conformance issues will be graded as “minor” or “major”, and there will clearer consequences.
• More use of digital evidence, like telematics and electronic records.

New limits for operators wanting flexibility beyond Standard Hours or basic fatigue management (BFM) / advanced fatigue management (AFM) will be introduced as part of the Alternative Compliance Framework (ACF).

What it means for your business

• A new fatigue standard will be set, with new outer limits.
• Operators will need to prove risks from fatigue are identified, controlled, monitored and reviewed in their SMS.
• Existing BFM/AFM operators may transition into the new regime over time. It is expected you will be able to continue using your existing fatigue accreditation until it expires.

NHVAS accredited operators will need to transition to the new HVA scheme when the amended HVNL commences.

Operators will not be required to transition immediately. The NHVR is providing four options to give businesses time to prepare for the new HVA scheme. The options are: maintaining NHVAS for up to two more years, extending your current NHVAS for up to 12 months, transitioning to the new HVA scheme or exiting accreditation. Read more about transition options and case studies at the NHVR website. 

What it means for your business

• Operators can continue under NHVAS until your current accreditation expires.
• Check NHVAS expiry dates and take action to ensure you have enough time to prepare to transition.
• Use the transition decision tree on the NHVR website to understand more about your transition options.
• Auditors are likely to be in high demand. Operators should book audits early.

The reforms will move the more detailed requirements out of the HVNL Act, and into government-approved standards and guidelines.

What it means for your business

• Rules will be updated more regularly.
• It will be important to monitor NHVR and NTC publications to ensure you are up to date and compliant.
• Industry will have more opportunities to influence rules and regulations as the industry evolves.

• 18 November 2025: Amendment Bill passed
• 1 August 2026: Commencement expected
• August 2026 and continuing into 2027. Transition for fatigue and accreditation regulations: It is expected existing accreditations will continue while new requirements are phased in.

• Review all the safety systems in your business
• Set up or adapt your SMS to meet the draft national outcomes.
• Get comfortable with using digital systems and evidence (EWDs, telematics).
• Talk to your auditor about the NAS changes.
• Watch out for announcements about new regulations.

The NHVR are hosting a series of events designed to assist operators with the HVNL transition.

For a full events listing visit: https://www.nhvr.gov.au/news-events/events